While writing this column in late November, I currently have a stack of Post-Its that go all the way through February 2nd at the bottom of the stack. Tomorrow’s list is under today’s and so forth. They are stacked in a sticky pile next to my computer. On that Post-It, I list off all the things I’m going to write that day, calls I have scheduled, administrative or promotional tasks, meetings, and everything. For years, I have written a Post-It note for every day. No one tracks my organizational system except me. I do not use Trello exactly as it is designed to be used. Here are some ways I use it for my personal organization as an author: One day, one of the department heads from the Project Dark Insurgence board tags you in a conversation on the Eastern European Investments list saying, “This might make a good blog post.” Now you must decide, do you simply write the blog post, or do you warn a washed-up-alcoholic-former-FBI-agent-with-a-photographic-memory-and-poor-people-skills and his upbeat female sidekick what Project Dark Insurgence is planning? The lists may be divided by the pages on the site, and content you need to write is on cards on several different lists, but you’re tagged on the ones related to you. Blogs may be a list with each card on the list being a new post they need. Later, they expand your contract to include blog posts, so you are invited to the website board, too. As projects are completed, the cards and lists may be archived to get them out of the way. They may have you email the script, attach it to card when complete, or both. You are also tagged on the script writing. Two project managers discuss the content on a card. The cards have deadlines and other details. On each project list are cards for content, script, shooting, editing, uploading, and sharing. On the promotional video board, each video project is a separate list. You are only contracted for writing scripts for promotional videos, so that’s the only board you’re invited to. There’s a board for feature films, a board for trainings, a board for the company’s podcast, a board for the website, a board for promotional videos, and a board called Project Dark Insurgence that you have no idea about, but it scares you a little when you are alone with your thoughts. The company’s Trello has its work broken into boards. You are never going into the physical office. To make sense of this, let’s say you are a freelance writer for a media company and you work from home. If you click on a card, you’ll see any details, notes, or attachments included on that card. If you click on a board, you’ll see your lists and the cards on those lists. If you work for multiple companies or teams who are on Trello, you can access all the boards you are invited to from your own Trello account and see the tasks and projects you are assigned as you organize your work. If it is a group project, every team member invited to the board can be assigned tasks on specific cards on the list. On each card, you can add notes, attach files, and make comments. On each list, you create cards that stack up vertically as far down as you need. On each board, you create lists side by side, horizontally across the board, as many as you need. The structure of Trello is broken down into boards, lists, and cards. Just go with it and I’ll explain with specific examples as we go. But how do you use it?ĭon’t get overwhelmed by this overview. Getting started is as easy as going to and signing up. I’m going to focus on how I use Trello for myself as an author. There are a number of tutorial videos you can find on YouTube about general features and applications for team projects in a corporate setting. The free version has everything I need for now. There is a free version and then a paid version with lots of bells and whistles. Trello is an online organizational tool for individuals, teams, and businesses.
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